Tips, Tools, and Workflows for Managing Digital Content

Visual Resources Association Foundation Regional Workshop
April 28, 2017

Hosted by the Library of Virginia and University of Richmond

Sponsored by the Samuel H. Kress Foundation and the Visual Resources Association Foundation

Whether you’re just starting to envision a digital project, or are experiencing challenges with an existing one, a thorough understanding of best practices is essential to a successful outcome. This day-long workshop will provide you with the background and tools to effectively organize, catalogue, and distribute your institution’s digital assets by introducing you to the core concepts of managing digital content.  Participants will receive an overview of metadata standards, as well as how to manage, share, and publish digital content.

Topics covered will include:

  • Best practices for metadata cataloging, crosswalks and controlled vocabularies; Linked Open Data (LOD), Resource Description Format (RDF), International Image Interoperability Framework (IIIF) and other preservation metadata and authoritative taxonomies; data migration; and the importance of metadata for search and discovery.
  • Workflows for successfully managing collaborative digital projects, including intellectual property and rights assessments, content distribution, and long-term archival storage.
  • Content distribution and digital delivery platforms.
  • Standards for digital capture, including images, audio, video and other ISO formats.
  • Leveraging tools for collaboration (Github, Slack, Basecamp etc).
  • The pros and cons of crowdsourcing.

Assessing rights and reproductions, and other copyright considerations that may impact digital distribution.

Morning: 10 a.m.-12:30 p.m.

Afternoon: 2 p.m.-4:45 p.m. (15 minute coffee break)


Shyam Oberoi is the Director of Technology and Digital Media at the Dallas Museum of Art, and oversees the museum's IT, website, multimedia production and application development, including the museum’s first mobile app.  He is currently managing a multi-year project to comprehensively digitize every object in the DMA’s collection, and publish the entire collection online with extended scholarly content.  Before joining the DMA, Shyam worked at the Metropolitan Museum of Art in New York as the General Manager of Collections Information Systems, where he oversaw a team responsible for the archiving, cataloging, licensing and digital content distribution for the museum’s 2 million works of art.  Notable projects there included the creation of Open Access for Scholarly Content (OASC), a platform for providing over 400,000 high-resolution digital images of public domain works.  Shyam is a frequent presenter at museum and technology conferences, including SXSW, American Alliance of Museums, and Museums and the Web, and has led a number of cross-institutional collaborative technology projects, most recently Building for Engagement: Participation at Scale in Art Museums funded by a National Leadership Grant from the IMLS.  He has a B.A. in Computer Science from Manhattan College, and an M.A. in English from New York University.


Thank you for your interest in Tips, Tools, and Workflows for Managing Digital Content! Due to extremely high demand, online registration is now closed. To see if a spot is still available, please contact Betha Whitlow, VRAF Director,, and she will assist you in registering. If no spots remain, you will be added to a first-come, first-serve waitlist and contacted should a space open in advance of April 28, 2017.

PLEASE NOTE: We will not be accepting on-site registrations for this workshop.


Cancellations for the VRAF regional workshop will only be accepted until April 14, 2017. Until this time, registrants will be refunded their full fee minus a $25 service charge. After February 14, cancellations will not be refunded. While every attempt will be made to hold the workshop on April 28, 2017, if inclement weather prevents either the instructor or a large number of participants from attending, the workshop will be rescheduled. Refunds of the registration fee will only be issued if you are unable to attend the workshop on the rescheduled date. The VRAF is not responsible for refunding any previously made travel or lodging arrangements.

Day of Information


Check-in at University of Richmond-Downtown will begin at 9:30 a.m-9:55 a.m. University of Richmond - Downtown is located at 626 E Broad Street, Suite 100.  All participants will be required to sign in at the building’s main entrance on the corner of 7th and Broad Street, to the left of the café. Workshop co-host Jeannine Keefer will be waiting at the entrance to facilitate this process.


Several parking decks are located near the University of Richmond-Downtown, including a deck on 7th street between Broad and Marshall, adjacent to the building.

For more information about the parking deck and rates, visit:

For more information about other nearby parking, visit:

Driving Directions to University of Richmond-Downtown

From 95 South

Take I-95 S to US-250 W/E Broad St in Richmond. Take exit 74C from I-95 S

Merge onto US-250 W/E Broad St

Destination on the right.

From 95 North

Use the right 2 lanes to take exit 74C to merge onto US-250 W/E Broad St toward US-33

Destination on the right

From 64 East

Follow I-64 E to US-250 W/E Broad St in Richmond. Take exit 74C from I-95 S

Merge onto US-250 W/E Broad St

Destination on the right.

From 64 West

Follow I-64 W to N 5th St in Richmond. Take exit 190 from I-64 W

Continue on N 5th St. Take E Marshall St to E Broad St

Destination on the right.



Travel to Richmond

Air Travel

Richmond International Airport (RIC)

 1 Richard E Byrd Terminal Dr, Richmond, VA 23250


Train and Bus

Amtrak stops at both the Staples Mill station (RVR) and the Main Street Station (RVM).  More trains stop at RVR.  

Greyhoud and bus terminal:

Greyhound: Richmond Bus Station

2910 N Blvd

Richmond, VA 23230

Megabus: Main Street Train Station

1500 E Main St

Richmond, VA

From any of the stations cab, Uber or Lyft will get you to the workshop location.

University of Richmond - Downtown is conveniently accessible via the GRTC Bus System

Campus workshop location

University of Richmond - Downtown is located at 626 E Broad Street, Suite 100 . Please direct guests to the Broad Street entrance at the corner of 7th and Broad Streets.


  • Richmond Marriott, 500 E Broad St, Richmond, VA 23219, $180/night
  • Hilton Richmond Downtown, 501 E Broad St, Richmond, VA 23219, $140/night
  • Holiday Inn Express Downtown, 201 E Cary St, Richmond, VA 23219 $113/night
  • Linden Row, 100 E Franklin St, Richmond, VA 23219 $125/night
  • The Jefferson, 101 W Franklin St, Richmond, VA 23220 $295/night
  • Quirk Hotel, 201 W Broad St, Richmond, VA 23220 $175/night
  • HI Richmond Hostel, 7 N 2nd St, Richmond, VA 23219, $85/night


  • Richmond on Broad: excellent sandwiches and salads, tempting baked goods
  • Vagabond: hip American cuisine
  • Discovery Cafe at the Library of Virginia: panini, salads, wraps
  • Secret Sandwich Society: I could tell you but…
  • Pasture: locavore lighter fare
  • Wong Gonzalez: Asian-Mexican fusion
  • Rappahannock: Seafood and New American


  • Richmond on Broad
  • Sefton Coffee Co.
  • Starbucks in Marriott
  • Lift Coffee Shop

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